Events with an Assistant, Co-hosts, and/or Guest Presenters

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Q: Can more than one person be logged in to the control panel at the same time?

Yes. You can have multiple people logged in to he same account at the same time, simply give them your login credentials.

Q: Why use an assistant?

It's certainly not necessary. The vast majority of events are managed capably by a single host.

However, for very large conferences, you may want to have an assistant help you. For example, while you are giving the presentation, you may want to have an assistant monitor Participants' Questions on the Conference and Q&A tabs, start the recording at the right time, add time to the event on the webcast tab if you expect the call to go long, and more.

If you would like a professional assistant, contact our tech support team for recommendations.

Q: How Should Guest Presenters Connect to the Call?

We normally recommend that Guest Presenters connect with the Host dialing instructions. When connected as a host, you can have a private conversation with your guest presenter prior to the call, or debrief with them when the call ends by clicking the "hold all guests" button. 

Host callers are listed at the top of the Conference tab participants list, and have priority calling in to conferences that reach capacity. In other words, host dialers can ALWAYS connect to the call, even when it's full.

Q: How can my guest presenter use the slides but not have to be in the control panel?

We have a Slides Controller and Slides Viewer link that can be used to control or view the slides for a particular event. If you wanted to have your co-host move their own slides you would give them the slides controller link but if they only need to be able to follow along with the presentation you can give them the slides viewer link.

You find these links in the Event Management area of your event. (Events > Event List > Event Title) The slide links can be opened by the host in the left column and we also have a text version you can copy and send to your co-hosts in the right column.

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